Keeping documents in physical format is practically a thing of the past. Even government agencies have already surrendered to cloud backup facilities, a solution that can be used in any type and size of the organization.
Instead of archiving physical documents or having them all saved on a server within your company, you can send your entire database to the cloud, hosting it on virtual servers.
Storing strategic data on physical servers can risk your organization’s intelligence. Accidents occur daily, such as a glass of water spilled on the CPU, the CPU falling and the consequent breakage of internal parts, burnt hard drives, or theft during the night. If your server goes down somehow, your data is also lost.
This is not the case when you back up to the cloud, as the information is stored on virtual, decentralized servers. If one fails, another takes its place, and your data is preserved.
Very well, safe data from any accident that may occur. But what if you need your business information and it’s not there? Here’s another advantage of having cloud backup, you can access your files from any other computer with internet access.
The care here must be to keep your login and password secure so that other people cannot access your backup tool in the cloud. Avoid accessing sensitive information in houses or on the computers of unknown people, as some viruses and systems collect your data the moment you access it.
Ideally, use a computer from someone you know and trusts, such as a co-worker or your home computer. Once logged in, log off or log out of the system so that no one else can access your information.
Many entrepreneurs resist cloud backup for fear of having their data released on the internet. But not quite. If you have a contract with a good service provider in this market, you don’t have to worry about this situation.
Cloud backup providers invest in state-of-the-art technology to keep their customers’ data confidential. We find secure connections (SSL), end-to-end data encryption, antispyware, antivirus, and security seals among the most used technologies.
When choosing the solution provider, ask what barriers are used to prevent intrusion and theft of information. You will undoubtedly receive a considerable list of measures to ensure that your backups do not become public.
In addition to accessing your company data remotely, you can also consult whatever you want, whenever you want. Just access your virtual server through your smartphone. This facility allows you to travel with peace of mind and keep the company’s management up to date without worries.
Suppose you prefer to access information on the tablet, no problem. You can also connect to the internet and check information, download or upload files, and update data for everyone who accesses your cloud backup.
A feature like a cloud backup gives your business mobility, as you don’t have to be based in a single place to manage information. It’s possible to become a digital nomad, as your files go with you wherever you go.
Have you ever thought about needing a document in your company’s backup from 6 months ago, which was saved on HD X and stored in location Y? Difficult.
But you don’t have to go through this if you’re using a cloud backup, as the storage space is expandable, which ensures you won’t have multiple CDs or HDs backed up. The same data center grows as your company needs, and if you have all your files adequately organized and outstanding, your document will be found in a matter of seconds.
If you have a little mess, you can still search and find what you’re looking for within minutes.
The cost of a local server comprises the expense of a CPU, a refrigerated and protected place, maintenance staff, periodic exchange of technologies, replacement of obsolete parts, and, often, the loss of your information due to human error.
The cost of backing up in the cloud is only one: the monthly fee you pay to the solution provider, an amount that adjusts to your usage needs. If you use 50MB, you pay for 50MB. If you use 1T, you pay only for 1T, and so on.
When your database is reaching its limit, hire an extra space and continue performing your backups in complete safety.
You can schedule company backups to be performed at alternative times after working hours, which avoids interrupting your team’s work to store data.
Another advantage is performing daily backups, improving the company’s performance in data storage and reducing any chance of loss of information waiting to be recorded and saved.
Don’t worry if you’ve come this far and are already anxious to know how to implement cloud backup in your company, don’t worry. The solution is simple to put into practice, hire a reliable provider and start using your cloud storage service.
You need to know beforehand how much space you will need to host your information, given your forecasts of data growth over time.
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